The Ballater Winter Festival is returning in 2024!

Hi there,

We hope you had a wonderful start to the year and are looking forward to the season ahead.

This year we are planning the Ballater Winter Festival for Saturday 30th November 2024 and can’t wait to welcome visitors this year after such a successful event last year (it was manic)!

We will continue with our firm favourites this year, including an indoor grotto with Santa (within the Mike Sheridan Room, part of the V&A Halls) – I know we said this two years ago but last year saw a new record high number of happy little ones visiting the big man and leaving with their prezzies – the big man saw over 300 children!

The indoor craft fayre and outdoor Christmas market were a massive hit, with over 70 stalls across the two locations and again, pulled in a record high number of visitors from all over.

We will also be welcoming back the Cairngorm Reindeer and Tinkerbelle, the Shetland pony.  We are also hoping to again have children’s amusement rides on the green.

Please find below an application form and details for a stall at this year’s event. We very much hope you will join us on the day.

(Please note, until the form AND payment have been received, spaces/pitches are not confirmed and therefore cannot be reserved nor guaranteed)

Kindest regards,
Dominique
on behalf of
The Ballater Winter Festival Committee

Timings

Access to set up your stall will start at 07:30, trading will start at 10:00 and the indoor craft fayre and outside market will close at 16:00. Santa’s grotto will stay open until 17:00 due to it being so popular last year and the fact we had queues out the door and we had to turn people away at 16:00!

Outside

We are offering 4mx4m pitches on the greens in the village (including any ties/guy ropes etc). Please note, no gazebo/tent or tables will be provided, it is entirely up to each stallholder to provide these. Should you require a bigger pitch than the standard 4mx4m, please ensure you request this below, giving maximum dimensions and preferably a photo of your gazebo/tent/unit so that we can ensure that we allocate you the appropriate pitch and avoid issues with your neighbours!

An outside pitch is charged at £30 for each 4mx4m pitch with an additional £5 for each extra 1mx4m strip required.

Inside

We will provide a table and chair in the Victoria Hall. Please provide your own table covering and decorations. Please note that indoor space is limited and is subject to availability. Following really helpful constructive feedback, we won’t be using the stage this year.

The charge for an inside space is £35.

Hot Food Vendors

Hot food vendors will be placed on the village greens within the Christmas Market with pitches charged at £55. Please state what you will be attending with i.e. trailer/gazebo and how much space is required.

Selling Alcohol

Any stallholders wishing to sell pre-packaged alcohol must apply for their own licence at least 6 weeks prior to 30th Nov.

Charity Stalls

We are offering a limited number of pitches to charity stalls at a discounted rate. To qualify for this discount said charity must not have any merchandise for sale on their stall.

Electric

Electricity will be available to outdoor spaces and will be charged at £5 for the day if required.

Cancellation Policy

We have had to implement a cancellation policy for the Festival but we do understand that things can happen out-with our control so we have kept it as fair as possible.

Please see conditions below :

· More than 6 weeks before the date of festival - 100% refund.

· 5-6 weeks prior - 50% refund.

· 4 weeks or less - no refund will be issued.

In all cases, we will try to re-fill any cancelled pitches/tables. In successful cases, a full refund will be given.

If you would like to join our Winter Festival by having a stall this year, please complete the form below and pay the appropriate amount by internet banking. Your booking is not confirmed until both booking form and payment have been received. Please state your preference of location and we will do our best to accommodate. All information provided will be only used by the Ballater Winter Festival committee and will not be shared with any external parties.

For photos of our previous festivals please see www.facebook.com/BallaterWinterFestival/photos_by

Thank you for supporting the Ballater Winter Festival, the village greatly appreciates your participation.